Travel Details
Registration
Registration will close at the end of the day, Wednesday, June 30. It is mandatory that all attendees respond to this invitation before the close of registration. Please click the “I cannot attend" button, in the email invitation to register, if you have already spoken with your leader and will be on LOA, etc.
Air Travel
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Connection
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Development
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Momentum
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Connection · Development · Momentum ·
Our Process
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Transportation
Uber vouchers will be provided to get you from the airport to your hotel. Transportation to the airport on departure day will be provided. More details regarding the Uber vouchers and transportation will be provided in your Travel Confirmation letter.
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Tips
Gratuities for bellmen, housekeeping and shuttle drivers are covered by Gap Inc. Please note, additional gratuities are optional but will not be eligible for reimbursement.
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Health & Safety
Gap Inc. Leadership are committed to providing a “Safe and Sound” work environment that physically and virtually protects Gap Inc. employees, contractors, business partners, assets, and information across the globe.
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Expenses
The following expenses are approved to be expensed back to your travel budget:
The fee for one checked bag.
Mileage to and from your home airport and parking at your home airport or taxi fares/Uber between your home and home airport.
See Corporate Travel Policy for additional details regarding mileage compensation if driving to the meeting. Direct link to Mileage and Toll Reimbursement policy is here.
For those flying: Meals while traveling not to exceed $100 during your travel day per Gap Inc. Travel policy.
Important: Remember to keep your receipts! You will use these to submit an expense report using Oracle Finance SaaS, our automated process for submitting business expenses for reimbursement. Please submit a separate expense report with GapIncFLS included in the report description.
Visit the The Thread page for details and how to track the status or your reimbursement.
Never submitted an expense report? Follow the steps below to set up an account.
Request Oracle Finance SaaS access as soon as possible. For assistance with requesting access, click here.
Partner with your manager for assistance as needed.
If this email is not received or if you have any questions or need assistance with this process, contact BuyIt@gap.com.
FAQs
When do I need to register?
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Registration closes on June 30th.. It is mandatory that all attendees respond to this invitation and complete registration prior to this date. There is an option to “not attend” during the process if you will be on PTO, LOA, etc.
How do I book my flight?
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Getting started is simple. Reach out through our contact form or schedule a call—we’ll walk you through the next steps and answer any questions along the way.
How do I book my hotel?
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We combine a thoughtful, human-centered approach with clear communication and reliable results. It’s not just what we do—it’s how we do it that sets us apart.
What do I need to know before ?
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You can reach us anytime via our contact page or email. We aim to respond quickly—usually within one business day.
LET’S GET STARTED